The way companies go about their work has changed dramatically in recent years, but one thing has stayed the same: the need to print documents. However technologically advanced your business is, chances are you still need to print certain contracts or forms.
A printed page can cost you anything from a few bani to a few lei, but every small expense adds to the company's overheads.
Yet if you don't know how much you are spending and why, it is hard to cut unnecessary costs and improve your business's financial health.
With managed print services, or contract printing, you can gain more insight into your printing strategy, see where the money goes and, as a result, learn how to save it.
Here is a guide to contract printing and when you should opt for it.
What is contract printing?
Contract printing is an umbrella term for a wide range of printing solutions provided by an external print house or print service provider. The provider assesses your business's printing needs, recommends the right equipment for the job and implements tailored solutions designed to boost productivity and save you time and money.
With ROEL's contract printing services, you also benefit from ongoing technical support and troubleshooting for any rented printing equipment. The print services and solutions provider then takes care of continuously monitoring and managing your printer fleet.
In short, ROEL's contract printing services give you the tools and support you need to meet all of your business's printing needs. When you work with a professional print service provider to rent your equipment, you can focus more on your business and less on making sure you invest in the most suitable printer – one that works reliably and delivers a return on the investment.
The benefits of contract printing
There are many reasons why companies choose to outsource their print management strategy. Here are some of the benefits of contract printing:
Increased productivity
Have you noticed queues forming at the office printer over time? Or that the printer running out of ink or toner stops employees from getting on with their daily tasks?
With contract printing services, you can avoid those time-consuming bottlenecks and any supply shortages. The provider renting you the equipment will streamline your workflows to ensure maximum productivity for your business. At ROEL, you can benefit from a modern solution for managing rented printing equipment.
Improved information security
Many business owners don't realise that a poor printing strategy can put their data security at risk. Even something as minor as printing a form for the HR department can very easily lead to a data leak.
To reduce printing security risks, ROEL implements secure printing solutions for its customers, such as user authentication through Ricoh Smart Integration.
Lower printing costs
With a few changes to your print environment, a print services and solutions provider can significantly reduce your business's expenses. With the management and integration solutions mentioned above, you can stop employees from printing unnecessary documents. You can also consolidate your fleet of rented printers, saving money on both equipment and consumables.
Read also: Printing and scanning equipment rental for companies
When should you opt for contract printing?
To work out when you should turn to contract printing services, consider the following:
- Do you have a strong security infrastructure? Skilled hackers can actually get into a company's printer system and leak important information;
- Are you spending more than you should on maintaining and running your printers? How often does the printer ink dry out?;
- Does your printing equipment work together as a single, unified system? Has your business invested in printers from different manufacturers? If so, your business may be suffering from operational inefficiencies.
Depending on your answers, you may need ROEL's contract printing services. Here are the types of printing equipment you can choose from the provider's portfolio:
Office printing equipment
In the office equipment category, you can choose from several types of printers depending on your business needs. You have Ricoh printers, Ricoh multifunction devices and wide-format plan multifunction devices (A0+) to choose from. Each type of printer is designed to handle the print workflow of an office environment, which is exactly why you need to understand your business's printing needs.
Industrial printers
Industrial printers help you achieve the print results you want, as they are designed to deliver outstanding text and image quality – something that matters greatly in design, printing and beyond. The reliability of industrial printing equipment also helps reduce production costs considerably, and their operating speed cuts the time spent on printing.
Depending on your business's printing needs, you can choose between toner-based production printers, inkjet printers, LATEX printers, DTG textile printers and UV flatbed printers.
When you want to improve your business by making costs more efficient and increasing productivity, you need to take your printing needs into account. Instead of buying printing equipment, you can choose ROEL's contract printing services and enjoy equipment right at your premises, with ongoing support from the provider.
